First Video Call Notes Template
A simple printable notes template for host families and au pairs to use during a first video call. It helps capture daily life, expectations, values match and follow-up questions.
Download the printable template
Print it before the call or use it afterwards to compare notes calmly before deciding on the next step.
Download video call notes PDF →Why this template helps
First calls can feel friendly but still leave important details unclear. This template helps both sides write down what was said, what still needs a follow-up and whether daily life and values feel aligned.
Read the full video call guide →Basic details
- Date of the call
- Names of host family and au pair
- Time zone or location notes
- Main reason for the call
Daily life notes
- What a normal weekday looks like
- Most important childcare moments
- School runs, activities, meals or bedtime notes
- Weekend or evening expectations
Children and family rhythm
- Children’s personalities
- Activities they enjoy
- What helps when they are tired or emotional
- Important routines, allergies or sensitivities
Role and expectations
- Daily tasks
- Weekly or occasional tasks
- Tasks that are not expected
- Anything that still needs clarification
Values match
- Parenting style and communication style
- Reliability, flexibility and independence
- Privacy, free time and family involvement
- How both sides handle unclear expectations or conflict
Follow-up
- Questions to ask after the call
- Documents, photos or examples to share
- Second call needed: yes / no / maybe
- Next step and timing